Letters to Thomas Merton from others are not a part
of the Merton Legacy Trust and may be made available for reading and
note taking upon the signing of Form A unless the correspondent has
expressly restricted such access in writing. They must not however be
copied, quoted, published, or reprinted without the written permission
of the correspondent or the correspondent's heir (Form C).
Letters written by Thomas Merton to others may be
made available for reading and note taking upon the signing of Form A
unless the Merton Legacy Trust has restricted access to particular
letters. Unpublished letters by Merton must not however be copied,
quoted, published or reprinted without the written permission of the
Merton Legacy Trustees (Form C).
Certain manuscripts of Merton's remain restricted by
the Trustees. The Curator will advise a reader who has requested a
manuscript that is on the restricted list.
Non-restricted, unpublished manuscripts, including
the "working or reading" notebooks may be read and notes taken. They may
not, however, be copied, quoted, paraphrased, published or reprinted
without the permission of the Merton Trustees. As the personal journals
have been published with a minimum of editing, access to the original
holographic journals remains restricted by the Trustees for reasons of
If copies of published manuscript materials are
desired, they may be made from the published copy of the manuscript
subject only to the general copyright regulations governing published
materials. If for serious reasons the copy must be obtained from the
manuscript itself, permission must be requested from the Merton Legacy
Trust. This general policy also covers any copying of manuscripts that
may vary from or supplement the published materials.
Use of published and/or copyrighted materials
(personal and literary writings, photographs, drawings, microforms,
audio tapes, videotapes, CD-ROMs, films, etc.) is subject solely to
general rules governing the use of such materials. Notes may be taken
and photocopies made from the book, article, etc. subject only to the
general copyright regulations governing the reproduction of published
Permission to reproduce any picture, drawings,
photograph, painting, etc. must be requested to the Merton Legacy
Trustees. Pictures, photographs, etc. published in books or periodicals
may be copied subject to the general copyright regulations governing
Unpublished audio tapes and other recordings, whether
recorded as original material or recorded from previously written or
typed material, may be listened to and notes may be taken upon
completing the Registration Form. Permission to duplicate, quote or
publish must be requested from the Merton Legacy Trustees. Permission to
reproduce, quote, paraphrase or publish from published audio tapes must
be requested from the individual or agency holding the copyright or
ownership of the recording.
Films may be viewed at the Merton Center by
interested persons unless in a specific instance a film's use has been
restricted by the individual or agency holding the copyright or
ownership of the film. Requests for permission to use the films for
commercial purposes or public showings must be requested from the
individual or agency holding the copyright or ownership of the film.
Permission to duplicate, quote or publish from the film must be
requested of the individual or agency holding the copyright or ownership
of the film.
Unpublished mimeographed materials may be made
available to scholars and notes taken but this material cannot be
copied, quoted, paraphrased, published or reprinted without first
obtaining the permission of the Merton Legacy Trust.
Only with written permission from the Merton Legacy
Trust will Merton's artifacts, photography or art pieces be temporarily loaned to
an institution for exhibition purposes. Proof of Insurance on the
individual items to be exhibited, and a full facilities report, must be
forwarded to the Curator before any shipment of Merton's work to the
borrowing institution. A formal agreement between the borrowing
institution, the Merton Legacy Trust and Bellarmine University must be
executed prior to shipment of materials. All costs for duplication,
shipping and preparation by the Merton Center personnel will be paid by
the borrowing institution which will place a deposit equal to the
estimated costs for such services with the Merton Center prior to
shipment. Loans of archival materials for exhibition purposes are always
extraordinary and subject to the decision of the Merton Legacy Trust on
a case-by-case basis.
Limited use of digital photography for private
research and study is permitted under the following conditions:
Researchers must receive permission from an
archivist before photographing anything in the collection.
Photographs may not be published, distributed or
reproduced in any form, in print or on the internet, without prior
consent of the Thomas Merton Center and the Merton Legacy Trust.
Photographs are to be taken with discretion.
Archivists may limit the scope of photography. Digital photos are
not to be used as a substitute for careful on-site research.
Wholesale copying of large sections of a manuscript file is strictly
prohibited and the number of photographs made should comply with the
"fair use" guidelines for libraries and archives as specified by the
copyright laws of the United States.
Flashes must be disabled and camera tripods are
Researchers must seek permission to remove items
from storage bags or sleeves. In most cases, researchers will be
expected to leave items inside enclosures.
Researchers must keep a log of photographs.
Archivists reserve the right to confiscate
cameras, computers, and storage media to remove photographs of the
collection if these rules are not followed.
The fee for reproductions at the Center is ten cents
per page. The fee for reproductions made by Merton Center staff for onsight research
is twenty-five cents per page. Copies sent by mail are fifty cents
per page plus a base charge of $10.00 and shipping. The fee for scans e-mailed or
burned onto cd is fifty cents per page plus a base charge of $10.00 (plus shipping for CD's).
These fees are in addition to the Permission Fees set by and payable to
the Merton Legacy Trust should permission be granted to quote from,
paraphrase or publish Merton's work. Wholesale copying of large
sections of a manuscript file is strictly prohibited and the number of
photocopies should comply with the "fair use" guidelines for libraries
and archives as specified by the copyright laws of the United States. Permission for extensive copying or
scanning is not normally granted for offsite research.
Photographs or drawings by Thomas Merton are
reproduced only with permission of the Merton Legacy Trust and for
publication or scholarly purposes only–never for strictly personal use.
The Merton Center's fee for reproducing a photographic image is $50.00
plus the cost of shipping payable in advance. These fees are additional
to the Permission Fees set by and payable to the Merton Legacy Trust
should permission be granted to produce Merton's photographic images.